SENIOR MANAGER, CONTRACT MANAGEMENT

JOB PURPOSE

• The role will oversee and manage the delivery of Contract services and strategy from early project/tender phase until contract close outs.
• Leading all contract management activities for a major Tender/Project and/or multiple Tenders/Projects including contracts with Clients and partners (JV, Consortium).
• Manage Contracts Managers/Contracts Administrators including talent development, competency development and performance reviews.
• Manage all Contracts input into Tenders.
• Manage allocation of resources into Tenders and/or projects.
• Support/ stand-in for Head of Contract Management/ attend/ participate in various management activities including Review PSOH (Internal Project Review) (and provide proactive suggestions / compliance input).

KEY ACCOUNTABILITIES

Contract Drafting, Review & Negotiation

• Provide input on Contracting Strategies for major Contracting activities.
• Lead drafting, review and negotiate contracts; to ensure terms of the contract, obligations and deliverables; to protect Vantris Energy from potential contractual interests/risks, meet client’s expectations and project requirements.
• Provide contract/procurement advice to the relevant Sub-Contracts and Procurement personnel.
• Ensure flow down of head contract obligations are identified and provided to Subcontract/Procurement team.

 Contract Execution & Compliance Monitoring

• Review, monitor and track contract performance that include but not limited to contractual deliverables, correspondences, notices, change orders and invoices; to ensure it is in accordance with organizational policies & procedures; and meet contract requirements and timelines.
• Monitor Contracts Managers/Contract Administrators’ performance related to claims, variations/change orders to ensure these are accurately evaluated, documented and submitted timely. Monitor variation/change orders are executed expeditiously.
• Provide advice and counsel to Contracts Managers/Contract Administrators on contractual issues and driving resolution.
• Participate in Contract audits, reviewing records for accuracy and conformance to standards.
• Ensure insurances are in place for the projects, develop checklist/audit for compliance by Subcontract/Procurement to ensure insurances are put in place by subcontractors/vendors.
• Ensure Parent Company Guarantee/Bank Guarantee or alternatively retention mechanisms are in place.
• Cash flow to be the focus for all members of the Contracts function.
• Managing and following up with the Contracts/Project teams to close projects efficiently.

Contract Management Planning & Strategy

• Assist Head, Contract Management to lead the development and implementation of Contract Management Plan in Projects; to ensure appropriate systems and processes are in place.
• Manage the strategy, contract management plan and resource allocation for all Client Contracts.
• Ensure Contracts / Commercial Familiarisation presentations are made to the Projects’ teams for new projects.

Stakeholder Management & Advisory

• Liaise and communicate effectively with various stakeholders in providing expert advice on contract management; to enable achievement of desired outcomes.
• Keep Management informed of any potential significant issues relating to contracts managed by direct reports.

Process Improvement & Governance

• Continually assess PMCOM / Contracts Management procedures and processes and implement improvements as required to support the business needs.
• Review relevant PMCOM procedures to address the lessons learned from the previously executed contracts.

People Development

• Support Head, Contract Management in allocating of Contracts Managers/Contract Administrators to support ITT process/Projects and redistribution of work where required.
• Manage talent development, competency development as well as develop and monitor team performance.
• Identify relevant training events/ webinar, etc.,  and encouraging Contracts Managers/ Contract Administartion to participate and prepare continuous learning plan.

QUALIFICATIONS / CERTIFICATIONS

•    Masters or Degree in Business Management/Quantity Surveyor/ Law/Engineering / Project Management or equivalent; from recognized Higher Learning Institution.
•    Legal qualification will be advantageous in addition to any technical qualification. 
•    Having Professional qualifications/certifications such as RICS, CIArb, CIOB, or equivalent is added advantage

RELEVANT EXPERIENCE

Minimum fifteen (15) to Twenty (20) years proven working experience in contract management and leading a contracts team for a large project or department, preferably in the Oil & Gas Industry

SKILLS

COMPETENCIES