EXECUTIVE I, PAYABLES

JOB PURPOSE

To ensure accurate, timely, and compliant processing of invoices and payments while maintaining strong vendor relationships, effective controls, and efficient cashflow management.

KEY ACCOUNTABILITIES

1. Invoice & Payment Processing

• Verify accuracy of supplier invoices, purchase orders, and goods received notes before posting.
• Process invoices into the accounting system in a timely manner.
• Prepare weekly/monthly payment proposals and ensure payments are made according to agreed credit terms.
• Ensure staff claims are reviewed, validated, and reimbursed in accordance with company policies.

2. Vendor Management

• Serve as the first point of contact for vendor queries on payments, statements, and invoice discrepancies.
• Reconcile vendor statements to ensure completeness and accuracy of outstanding balances.
• Maintain up-to-date vendor records and banking details.

3. Compliance & Control

• Ensure all invoices comply with tax, regulatory, and internal control requirements.
• Assist with internal and external audits by providing required documentation.
• Monitor adherence to financial policies and recommend improvements for process efficiency.

4. Reconciliation & Reporting

• Perform monthly accounts payable aging analysis and follow up on long-outstanding items.
• Prepare AP-related reports for management review.
• Support month-end closing activities, including accrual preparation.

5. Continuous Improvement

• Participate in system enhancement projects and digitalisation initiatives.
• Recommend improvements to streamline AP processes and strengthen internal controls.

QUALIFICATIONS / CERTIFICATIONS

Degree in Accounting

RELEVANT EXPERIENCE

SKILLS

COMPETENCIES