CONTRACT MANAGER

Job Purpose

• The role will manage the delivery of Contract management services from early project/tender phase until contract close out.
• Advise the Project Manager/Project Director on effective contract planning, management, and performance control
• Ensures contract governance and compliance with legal and company policies.
• Handles day-to-day contract administration activities.
• Safeguards the project's contractual integrity and overall success.
• Manage Contract Administrator(s) assigned to the project including performance review with Head of Contract Management.
• Supports the Tender Manager during the tendering process i.e. reviewing T&C and providing qualification in accordance with internal contractual guidelines. Support Head of Contract Management on review of Technical and Commercial qualifications to be in line with internal strategies.
• Attend and provide input to risk review session(s) during tender and project phases including identifying contractual risks and the corresponding mitigation measures.
• Attend/Participate in various management meetings related to the project including Review pre-PSOH (Internal Project Review) and PSOH.

Key Accountabilities

1) Contract Drafting, Review & Negotiation (Tender/ Pre-Contract)

• Provide input on Contracting Strategies for major Contracting activities.
• Support drafting, review and negotiate contracts; to ensure terms of the contract, obligations and deliverables; to protect Sapura Energy from potential contractual interests/risks, meet client’s expectations and project requirements.
• Provide Contracts input into the ITT process and participating in the negotiations with Clients and potential partners.
• Liaises with legal and other Subject Matter Experts (SMEs) on the resolution of contractual exceptions and assists in the negotiation of commercial terms.
• Ensure flow down of head contract obligations are identified and provided to Subcontract/Procurement team.

2) Contract Execution & Compliance Monitoring

• Attends tender to project transition kick off meeting and ensures complete contract documents are fully handed over by TEPS to Project team including any pending or potential commercial and contractual issues or risks
• Coordinates in securing of the required Insurances and performance guarantees (if any) as per contract and tracking of their expiries and extensions
• Conduct effective Contracts/ Commercial Familiarisation sessions; conveying project contracts obligations/ expectations, terms, conditions, contract risks and mitigations to Project Management Team (PMT), provide training and coaching session on specific subject on project contract/PMCOM(if necessary/ requested by PMT).
• Conduct DPR briefing session/ refresher session for field engineers and offshore operations unit prior to mobilization phase for offshore operations.
• Manage and supervise the day-to-day administrative requirements under the contract, and in compliant with Company’s policy/PMCOM, which typically involves:
  
  • Record management-maintains contract documentation and databases, including setting up and operating a records management system to record correspondence, site instructions, claims, meeting minutes, performance reviews and other records including tracking contract deliverables (security bonds, insurances) expiration,renewals, and amendments.
  • Administer Progress Claims-Prepares and submits interim payment application/ certificate to the client for approval in accordance with contract timeline Track status of payment receipt from client.
  • Support Project cash flow management through timely submission of interim payment application / monitor certification status by client / issue accurate invoice / follow up and ensure receipt of payment from Client .
  • Administer Variations/ Change Orders – Reviews all Management of Change (MOC) raised by project team and determine the contractual implication prior to Project Manager’s review/approval, Prepares, submits variations/ change order proposals, and follow up for approval.
  • Prepares and maintains Change Order Logs and Change Order Status Report. Monitor variations/change orders are executed expeditiously.
  • Correspondence -Draft contractual correspondence ensuring clear communication to prevent risk of disputes..
  • Monitor Contract Administrators’ performance related to claims, variations/change orders to ensure these are accurately evaluated, documented and submitted timely.
• Liaise with Legal department/ Supply Chain Management (SCM), and PM to prepare the Main Contract flow-down analysis. Assist SCM/ PM in reviewing/negotiating deviations from Main Contract flow-down requested by vendors.
• Participate in internal / external audit and to comply with contractual deliverables requirements.
• Advise and support PM in organising periodic Commercial Meeting with client to review any pending commercial issue.
• Provide advice to Project Manager on contractual issues and driving resolution upon consulting with Head of Contract Management
• Support and advise PM at the contract/ project close-out phase to properly formalise the project completion, including negotiating claims for settlement, warranty management, archive of project documentation and preparation of Statement of Final Account (SOFA).

3) Contract Management Planning & Strategy

• Oversee the contract implementation process, ensuring that all parties fulfill their contractual obligations.
• Track contract obligation deadlines, deliverables, and milestones to ensure timely performance.
• Conduct periodic evaluations to assess contract performance, identify trends, areas for improvement, and drive value optimization.
• Monitor contractual risks and ensures proactive and effective implementation of mitigation plans.
• Regularly review and update the risk management plan to adapt to any changes in the contract's scope, terms, or external factors.

4) Stakeholder Management & Advisory

• Liaise and communicate effectively with various stakeholders within project in providing advice on contract management; to enable achievement of desired outcomes.
• Keep Head of Contract Management informed of any potential significant issues relating to contracts managed.

5) Process Improvement & Governance

• Continually assess PMCOM / Contracts Management procedures and processes and implement improvements as required to support the business needs.
• Review relevant PMCOM procedures to address the lessons learned from the previously executed contracts.

6) People Development

• Proactively join internal and external trainings related to both the role and business.