ASSISTANT MANAGER, CORPORATE SECRETARIAL

JOB PURPOSE

To support the Corporate Secretarial Department in ensuring effective governance and statutory compliance through comprehensive administrative and coordination assistance. Responsibilities include managing Board and Committee matters, maintaining statutory records and filings, facilitating communication between the Company Secretary, Board, and Management, and supporting corporate exercises and director-related documentation.

KEY ACCOUNTABILITIES

1.Board and Committee Administration
Coordinate all logistical and administrative arrangements for Board, Board Committee, and shareholders’ meetings, including scheduling, notifications, venue setup, and digital meeting facilitation.

2.Director Liaison and Communication
Serve as the key liaison between the Company Secretary’s Office and the Board of Directors on administrative matters, meeting logistics, and documentation requirements.

3.Directors’ Remuneration and Claims Management
Coordinate the submission, approval, and payment processes for Directors’ remuneration, claims, and related expenses in compliance with internal policies.

4.Training and Development Coordination
Plan, coordinate, and monitor Directors’ training sessions, including attendance tracking, record maintenance, and post-training reporting.

5.Administrative and Financial Coordination
Manage end-to-end onboarding and offboarding processes, petty cash and cash advance requisitions, purchase requisitions (PR), and invoice processing to ensure timely and compliant operations.

QUALIFICATIONS / CERTIFICATIONS

• Bachelor’s Degree in Corporate Administration, Business Administration, or related field.
• Professional certification or partial qualification in MAICSA or equivalent is an added advantage.
• Strong understanding of corporate secretarial practices, governance processes, and administrative operations.

RELEVANT EXPERIENCE

• Minimum 5–7 years of experience in corporate secretarial administration, governance coordination, or related corporate support functions.
• Experience in handling Board and Committee logistics, documentation, and coordination.
• Exposure to managing Directors’ remuneration, claims, and training compliance. Familiarity with Bursa Malaysia Listing Requirements and Companies Act 2016 as well as experience in Public Listed Company is an advantage.